Trustees Meeting 2/13/17

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SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

REGULAR MEETING

Monday, February 13, 2017

7:00 PM

PRESENT: Neal Speer, Village President; Eugene LaBombard, Trustee; Chris Leach, Trustee; Adam Paxman, Trustee; Reginald Beliveau, Village Manager; Dianne Day, Village Clerk; and Ch. 16.

Unless otherwise noted, all motions carried unanimously.

1.      Call to Order:

Neal Speer, Village President, welcomed all to the Regular Board of Trustees meeting and called the meeting to order at 7:02 p.m.

2.      Agenda Review:

None.

3.      Approve and Accept Minutes from Monday, January 23, 2017 and Thursday, January 26, 2017:

Chris Leach made the motion to approve and accept the Minutes from Monday, January 23, 2017 and the Minutes from Thursday, January 26, 2017 as presented. Adam Paxman seconded. Discussion: None. Motion carried.

4.      Approve and Accept Village Warrants through Friday, February 10, 2017:

Adam Paxman made the motion to approve and accept Village Warrants (#8-#14) through Friday, February 10, 2017 as presented. Eugene LaBombard seconded. Discussion:  Adam Paxman asked vendor BCI Technologies for $4950.00. Reg Beliveau said he couldn’t recall and said he would check on it and let them know. Chris Leach asked about Allen Engineering for $2199.00. Reg Beliveau said he believed it was parts for the Hydro Plant but said he would check it out. Chris also asked about Taser International for $4115.43. Reg said that was for storing information in the Police Department. Motion carried.

5.      Electronic Sign Protocol:

Dianne Day, Village Clerk, explained to the Board that the Town of Swanton released the Electronic Sign Protocol. She said the Administrator is Town Administrator or Administrative Assistant. Who Can Use: Town of Swanton, Village of Swanton; Non-Profits/Organizations whose message is for the improvement of Swanton as a whole; and mainly designed to notify public of upcoming events. Messages: Three screens max at one time, no earlier than two weeks prior to the event, and requester must give notice one week prior to when the message is requested to be played. Chris Leach suggested the words “improvement/benefit” should be added to that. He said he would like the Village’s Notice Policy put on the agenda for the next meeting so they can review it and possibly make changes to that.

6.      Approve Any Expenditures for the Rubber Bag Replacement Incurred and Paid Now Will Be Repaid by the Bond for the Project:

Eugene LaBombard made the motion that any expenditures for the Rubber Bag replacement incurred and expenditures paid now will be repaid by the Bond for the project. Chris Leach seconded. Motion carried.

7.      Discussion on Net Metering Tariff:

Reg Beliveau, Village Manager, explained to the Board that the Village Net Metering Tariff has been submitted for approval to the Public Service Board. He said they have revised some net metering rules for 2017 and now the Public Service Board needs to approve this tariff. He said VPPSA has helped the Village prepare this tariff. Section 1: Relationship to Public Service Board Rules; Section 2: Solar Net Metering Credit; Metering Costs; Section 3: Net Metering Excess Generation Rate, Meter and Adjustors; and Section 4: Net Metering Non-Bypassable Charges. Chris Leach made the motion to approve the 2017 Net Metering Tariff as presented. Adam Paxman seconded. Motion carried.

8.      Approve and Sign State Revolving Loan Program Application for MVUHS Water Line Replacement Project:

Reg Beliveau, Village Manager; explained to the Board that they received the State Revolving Loan Program application for $28,500. He said this is for the engineering fees on the Missisquoi Valley Union High School’s (MVUHS) water line replacement job. He said MVU has set aside funds for this job and the total cost for the project will be approximately $375,000. Eugene LaBombard made the motion to approve and sign the State Revolving Loan Program application for $28,500 for engineering fees for the  MVUHS water line replacement project. He also made the motion to name Reg Beliveau, Village Manager, as authorized representative for the project. Chris Leach seconded both motions. Motions carried.

9.      Any Other Necessary Business:

Neal Speer asked if there was any information on the street lights downtown. Reg Beliveau said not at this time but said he would look into it.

Any Other Business: Chris Leach asked if there was any information regarding the pipe under the river issue. Reg Beliveau said yes there was but it needed to be discussed in Executive Session. Chris also said the highway crew has done an excellent job with the plowing.

Any Other Business: Dianne Day informed the Board that the Swanton Village Fire Auxiliary has requested a coin drop for July 8 (rain date of July 29^th) but said because it’s on the ballot this year she would wait until after voting to bring it before the Board. The Board agreed and said they would have the month of July if passed by the voters. Adam Paxman said their rain date wouldn’t work because of the Car Show.

10.  Public  Comment:

None.

11.  Executive Session to Discuss Customers Account:

Eugene LaBombard made the motion to enter into Executive Session to Discuss Customers Account at 7:37 p.m. Adam Paxman seconded. Motion carried.

Adam Paxman made the motion to exit Executive Session 8:05 p.m. Eugene LaBombard seconded. Motion carried.

ACTION TAKEN: None.

12.  Adjournment:

Chris Leach made the motion to adjourn the Regular Board of the Trustees meeting at 8:05 p.m. Adam Paxman seconded. There being no further business at hand, Neal Speer, Village President, adjourned the meeting at 8:05 p.m. Motion carried.

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Neal Speer, Village President                           Date

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Dianne Day, Village Clerk                               Date