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Trustees Meeting 3/12/18

  • Monday, March 12, 2018
    7 PM – 9 PM

Village Trustees

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SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

REGULAR MEETING

Monday, March 12, 2018

7:00 PM

PRESENT: Neal Speer, Village President; Chris Leach, Trustee; Adam Paxman, Trustee; Reginald Beliveau, Village Manager; Dianne Day, Village Clerk; Elisabeth Nance, Economic Development Coordinator; and Ch. 16.

Unless otherwise noted, all motions carried unanimously.

1.      Call to Order:

Neal Speer, Village President, welcomed all to the Regular Board of Trustees meeting and called the meeting to order at 7:04 p.m.

2.      Agenda Review:

Disregard Item #10, left on Agenda by mistake.

3.      Swear in elected officials for 2018: Neal Speer, Village President (one year term); Chris Leach, Village Trustee (three year term); Dianne Day, Village Clerk (one year term) and Betty Cheney, Delinquent Tax Collector (one year term) were sworn in on March 7, 2018 to perform duties:

Neal Speer, Village President, repeated his Oath of Office and was sworn in for a one year term; Chris Leach, Village Trustee, repeated his Oath of Office and was sworn in for a three year term.

4.      Appoint a Treasurer for the Village of Swanton for 2018 and swear in:

Chris Leach made the motion to appoint Dianne Day as Village Treasurer for a one year term. Adam Paxman seconded. Motion carried. Dianne Day repeated the Village Treasurer Oath of Office and was sworn in for a one year term.

5.      Motion that the Swanton Village Board of Trustees adopt Robert’s Rules of Procedures for the rules of procedure for the Village Trustees for the upcoming year through March 2019:

Chris Leach made the motion to adopt and follow the Robert’s Rules of Procedures for the ensuing year for the Swanton Village Board of Trustees procedures. Adam Paxman seconded. Motion carried.

6.      2018 Official Voting Results:

Neal Speer, Village President, read the Official Return of Votes for the Village Officers as well as the Official Return of Votes for all of the budget items that were voted on March 6, 2018.

7.      Approve and Accept Minutes from Informational Meeting Tuesday, February 27, 2018:

Adam Paxman made the motion to approve and accept Minutes from the Tuesday, February 27, 2018 Informational Meeting as presented. Chris Leach seconded. Discussion: None. Motion carried.

8.      Approve and Accept Village Warrants through Friday, March 9, 2018:

Adam Paxman made the motion to approve and accept Village Warrants through Friday, March 9, 2018. Chris Leach seconded. Discussion: Chris Leach asked about the Kittell, Branagan & Sargent invoice for $2000. It was explained that that is a partial payment for the Village audit. Motion carried.

9.      Sign Bond Documents Pertaining to the Rubber Bag at the Hydro Plant:

Adam Paxman made the motion authorizing Neal Speer, Village President, to sign all VT Municipal Bond Bank documents pertaining to the Appointment of Authorized Representatives for the Bond of the Rubber Bag at the Hydro Plant. Chris Leach seconded. Neal Speer signed all documents. Motion carried.

10.  Review Public Notice Regarding Non-Profit Signs:

Item removed from meeting.

11.  Economic Development Coordinator request use of the Village Green on Saturday, May 19th and Sunday, May 20th 2018 for a Community Wide Yard Sale:

Elisabeth Nance stated that she is requesting permission to use the Village Green along with Don and Sue Collins for a community wide yard sale to be held on May 19th and 20th, 2018 from 10 a.m. to 4 p.m. on Saturday and from 12 to 4:00 p.m. on Sunday. She said they would like to use the north end of the park and set up from the bandstand to the Lady Liberty statue. She said they may try and get vendors for food. She is asking residents if they are interested in participating to register beforehand so they can be added to the location map. She can be reached at the Town Office at 868-4421. Reg Beliveau wanted to remind residents that garage sale signs are only allowed at the intersection of Spring and Canada Street. He also said nailing signs to utility poles is not only illegal but very dangerous for linemen everywhere. Chris Leach made the motion to approve Ms. Nance’s request for use of the Village Green for a community wide garage sale on May 19th and 20th, 2018. Adam Paxman seconded. Motion carried.

12.  Any Other Necessary Business:

Elisabeth Nance, Economic Development Coordinator, stated the Riviera Hotel property has been sold and she is looking forward to see what will be done with the property.

Any Other Business: Adam Paxman stated the Memorial Day Parade will be held on Monday, May 28th with lineup at 2 p.m. He said flyers are going out soon, the fire department is putting on a BBQ and there may even be a fly over. He urged anyone who wants to be in the parade to contact them at the Chamber Office. Adam said there will be another Arts Spectacular on Saturday, August 25th in the Village Park with a chicken BBQ, band and fireworks. He also reminded everyone about the upcoming Car Show on Saturday, July 28th and the Easter Egg Hunt on March 31st at 9 a.m. in the Village Park.

Any Other Business: Adam Paxman also wanted to start a discussion on possibly putting up “No Parking From Here to Corner” signs by Bob’s One Stop to Cody’s Restaurant on Grand Avenue. He said parking in that area is becoming very dangerous and tickets are not stopping it. He said he would discuss this more with the Police Chief but may be requesting signs if it doesn’t change. Adam also stated he wanted to request new chairs for the board room.

Any Other Business: Chris Leach asked if in light of recent school shootings if the Police Department was working with the schools regarding safety issues. Reg Beliveau stated the schools have a plan in place but said it’s been a while since they have met. He said he would talk with the superintendent about this. He also said there will be a new superintendent coming in and he hopes he’s as focused on the kids as Winn is now.

Any Other Business: Reg Beliveau stated the Town and Village recently recognized Village Clerk Dianne Day for her work on the recent flood and said the Long Term Recovery Team will have a meeting tomorrow at 1 p.m. for an update on the flood families. He said they have been having weekly conference calls with the State of Vermont also. He said the Fire Department Cadets went out again last weekend and helped clean out another basement. He said he wants these families to know the Recovery Team hasn’t forgotten about them and are working with local churches and businesses.

Any Other Business: Neal Speer stated there was a Teen Center meeting today and said the soon to be new owners will be closing on the property the first week of April with the Teen Center moving in shortly after that.

13.  Public Comment:

None.

14.  Executive Session to Discuss Customer’s Account:

Adam Paxman made the motion to enter into Executive Session to discuss a customer’s account at 7:46 p.m. Chris Leach seconded. Motion carried.

Chris Leach made the motion to exit Executive Session at 7:52 p.m. Adam Paxman seconded. Motion carried.

ACTION TAKEN: None.

15.  Adjournment:

Chris Leach made the motion to adjourn the Regular Board of the Trustees meeting at 7:53 p.m.  Adam Paxman seconded. There being no further business at hand, Neal Speer, Village President, adjourned the meeting at 7:53 p.m. Motion carried.

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Neal Speer, Village President                           Date

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Dianne Day, Village Clerk                               Date